Courier Software: Introduction

UNLOCKING POTENTIAL.
Key Software System's Xcelerator is a powerful, yet simple-to-use Windows-based courier software solution designed for the Last Mile, Same-day, Next-day, Distribution, Scheduled, Routed, On-Demand, E-Commerce and Warehousing business models. Xcelerator can be highly customized to harness and leverage the power of your changing business.  Xcelerator's Cross Browser functionality enhances the user experience and frees you from being bound to one browser.  Accessing Xcelerator from any browser, anywhere and at anytime on tablets, laptops and PC's, makes Xcelerator the most flexible delivery and final mile software on the planet.

Xcelerator, working with SmartRoute, offers Dynamic Route Optimization features and functions fully integrated into the dispatch screen and MobileTek CORE. The Dynamic Route Optimization is fully integrated to help you reduce vehicle operation cost, increase dispatcher productivity, improve customer service and build a loyal IC workforce.  Perfect for on-demand, scheduled/routed work and distribution environments. With over 25 custom options, this is more than just sequencing. Options from multiple hub locations, load and unload times, minimum mileage, time windows...and so much more are available to you. Route Optimization Case Study with Meal Plan Delivery.

Enhace your brand.  Customizable email SMS/Text message alerts for customers and consignees providing an Uber-like experience from start to finish. 

Xcelerator courier dispatch software incorporates all phases of your business, including on-demand, routed and scheduled work, distribution and cross docking operations, warehousing and LTL. With Xcelerator, Key Software Systems brings your company the essential tools required to help maximize your resources, streamline operations and attract new business. Our courier dispatch management software automates the flow of valuable, customizable and time sensitive information ensuring accuracy, accountability, and greater profits.

  *Integrations  *Accounting  *Mobile Communications  *Barcode Scanning  *Warehousing  *Route Optimization  *SMS/Text 

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​Sometimes it’s not the flashy features that help set customers apart. Sometimes it’s the features that sit behind the scenes that enable the magic to happen. For example, take the flexibility of the back-end rating engine that provides the agility carriers require to properly on-board shippers, provide accurate billing, and report on profitability. 

"Key has really partnered with Capital Express. They have been really innovative, helped us to be very competitive in our market."  Mollie Riddle | Capital Express, Inc. 

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Features

Order Entry

Designed to handle more calls with ease and flexibility, Xcelerator allows CSRs to maximize output by using all 5 courier management software screens at once, allowing your business to handle more work with less workforce.

• Required courier management software fields are indicated in red and are customer specific, ensuring that CSRs can quickly meet clients' needs.
• Special instruction boxes for the Account, Caller, Pick-up and Delivery locations are part of our scheduling dispatch software and are clearly defined and easy to read.
• Caller, Pick-up Location and Delivery: As part of our courier tracking software, recipients can receive automatic e-mail notifications with status updates regarding their orders. Consignee e-mail addresses are stored for future e-mail marketing campaigns.
• Distribution software package detail.
• Xcelerator courier and dispatch management software enables you to get down to Package Level Detail easily: assign each package a Unique Package Reference Number, or combine the Unique Package Number with the Master Reference.
• Number for palletized shipments that contain multiple packages.
• Package Level Detailed Tracking lets you quickly identify each piece in the shipment based on shipper requirements such as weight, length, width, and height.
• Adding bar codes and scanning with MobileTek can drastically increase efficiency, accuracy and accountability.

Dispatch

Dispatchers can easily identify, anticipate, and address delivery management issues in real time with color-coding for late or potentially late deliveries. Color coding also alerts dispatch to new online orders and driver communication problems.

• Integrated mapping and GPS, allowing dispatch to see pick-ups in queue and the location, cargo, speed, and tracking history of every driver out in the field.
• Customize screen layout, simplify communications, assign multiple drivers, and access driver information on the fly.
• Scheduling dispatch software provides real time shipment information.
• Dispatchers, operations managers, and administrators can track real time activity and results.
• Prioritize and customize the events that are most important to you with color-coding and audible alerts.
• When a driver adds packages, weight, or takes a POD, a real-time record appears in our online dispatch software with date and time stamp info, along with an interactive order tracking ID for easy click & search functionality.

Distribution

Clients can process hundreds of thousands of packages per day through our Electronic Data Interchange (EDI) relationship, serving large shippers in the pharmaceutical, healthcare, auto parts, office supply and home furnishing industries. EDI communications has become an integral part of working with large shippers who need to automate the courier management systems workflow with their carrier. With an EDI team on staff, we are in constant communication, and fully apprised of the individual needs of each shipper.

• Synchronize your barcode scanners to the shipments that came in through the EDI or Mass Import in seconds using the Barcode Manager tool.
• Enable dock workers to easily perform the received scan, assign shipper specific status codes, and create and send an OS&D report to the shipper via email or through the established EDI.
• Build routes in seconds by coupling the established EDI file or Mass Import file with Xcelerator's powerful and flexible Route Builder.
• Dynamic routing optimizes in-the-field resources with simple route planning freedom and flexibility to automatically create, add, or remove runs from a route, adjusting them into the most profitable combination possible.
• Quickly and seamlessly import large spreadsheet-based data sets using the Mass Import tool.

Accounting

Xcelerator incorporates a robust and flexible accounting module that organizes and simplifies your customer invoicing procedures with a rating and verification process. Users can offer their clients flexible options for establishing billing terms and the ability to easily send their invoices via EDI. EDI streamlines the billing and reconciliation process by allowing clients to receive billing data in the format needed for direct import into their own accounting package. Go green with invoice PDFs and save on paper and postage by converting client invoices to electronic PDF files. Clients can download and view PDF invoices right from the Online Order Entry and Tracking Portal.

Delivery Management Software with Driver Tracking and Advanced Payment Options

• Settle with drivers and print checks in seconds.
• Provide summary or detailed information of the deliveries made during the pay period.
• Driver detailed invoices are also available to keep current with IC status requirements.

Flexible Invoicing and Collections

• Post cash, checks, credits and debits to the Accounts Receivable section.
• Checks or credit card transactions can be applied to an invoice or individual jobs within that invoice.
• Equip your collections agents with aging reports, invoice records, and applied payment history.
• Agents can create and send collection form letters, gain access to the client file, and re-send electronic invoices with just one click.

Reporting

Choose from hundreds of built–in, interactive reports. Optimize delivery management by inspecting everything from late deliveries to driver daily summaries, and everything in between. These delivery management reports are valuable tools to help assess operational performance, identify potential growth opportunities, and uncover and address problems.

• Export standard and customer reports to Excel for deeper analysis.
• Built–in Report Writer that generates custom reports with ease, no SQL knowledge required.
• Reports can be saved and be password protected.
• Reports can be directed to specific users or shared with chosen department members.
• Report Writer provides an email report option in spreadsheet or HTML format.
• Because the Xcelerator database is based on Microsoft SQL Server, any third-party reporting application that integrates with SQL Server can be used for reporting purposes.

Online Order Entry & Tracking

• Online order-entry screen that's simple to use and can be personalized for each user. Users can complete an order in just a few clicks.
• Since Xcelerator distribution software includes a warehousing and distribution software module, online users can order warehouse "picks" to be attached to a shipment. Online users can also login to see real-time inventory levels.
• Upon completing an order, the online distribution software system user can opt to print a bar code label to attach to each package as part of a comprehensive proof of delivery system.
• With this robust delivery management system users can easily track the status of shipments and view signatures online.
• To see the full details of a shipment, just click the Order Tracking ID. Each package scan is logged separately, and every customer's signature is visible.
• Based on security privileges granted by managers in the Xcelerator courier software system suite, users can be granted the option to pay online.
• Users can download their custom-formatted invoice in PDF format for review at any time.
• Xcelerator's Online Report section allows users to download Invoices, statements and custom built reports in PDF format.

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"Xcelerator is the by far the best technology partner Avant has used and hyperSHIP is a perfect example of their pro-active approach to this partnership."
Mark Chiusano
President
Avant Business Services