In some cases, the advantages of technological advances in shipping and logistics are obvious. For example, it is pretty easy to see how GPS tracking can improve efficiency. Digital frameworks can be used to manage inventory, plan routes, improve safety and more. One key technological feature that should not be neglected when picking your route optimization software is the electronic signature.
Understanding Electronic Signatures
Electronic signatures have been developed as a replacement to traditional signatures. In the past, transactions were confirmed with a signature signed by hand. This was a verification process to ensure accountability on all ends. An electronic signature is used to process an electronic document. In order to be binding, the signature is encoded into the document. A signature is now recognized legally thanks to the E-SIGN Act, which was passed by Congress back in 2000. These signatures require the proper courier delivery software in order to be valid.
The Advantages in Shipping and Logistics
There aredistinct advantages for electronic signatures in shipping and logistics. Many exchanges in this industry occur across vast distances. Because of this, signatures written by hand must be sent back and forth in order to be verified. This is a slow, cumbersome process. With an electronic signature, the process is streamlined. Orders can be confirmed and processed much faster. This saves time and reduces the amount of paperwork that must pass between parties. The end result is that costs are reduced. When you use dispatch management software that includes electronic signatures, you can see real benefits right away.
Increase Your Accountability Today
This is not merely about money. This is also about the integrity of your business. The more paperwork a process requires, the more likely it is for something to get overlooked. Whether it is intentional or not, many workers do not take things as seriously when there are too many papers to sign. This increases the odds of deliveries being incorrect, and it leaves too many opportunities for lax behavior. Electronic signatures are much more streamlined, which means there is less opportunity for error. This boost of accountability can start to change your company culture. As employees realize that their actions are being tracked at all times, they will start to respond more positively to situations. This increases their productivity and boosts your company's overall efficiency. This type of accountability is critical for keeping your company at the foreground of shipping and logistics.
Choose a Courier Service Software Package Now
It does not have to be difficult to incorporate electronic signatures into your current business model. All you need to do is pick the right software. Key Software Systems offers a full range of options for dispatch software with an innovative all-in-one system that can revolutionize your shipping business. Our MobileTek tool is just one example of comprehensive delivery dispatch software with signature capture options. If you are ready to see how electronic signatures can improve your company's accountability, contact Key Software Systems to learn more right now.
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